IDC WIN: Focused on what matters to you.

Summary of our complaint processing and dispute resolution policy

Filing a complaint regarding our services

We make sure complaints are assigned quickly and processed in a timely manner.

What is a complaint?

A complaint expresses reproach or dissatisfaction with the services or products we offer and your expectation that we will take action to address the complaint. You may, for example, expect a refund from us or action to address the situation giving rise to your complaint.

How to file a complaint

You can file a complaint with us by whichever means is convenient for you. You may also complete the form from the Autorité des marchés financiers (AMF). We can help you file your complaint.

Phone: 1 (877) 831-4884

E-mail: alegault@idcwin.ca

Mail: 1205, Ampère Street, suite 201, Boucherville, Quebec, J4B 7M6

Our offices are open from 8h00 AM to 4h00 PM, Monday through Friday.

Questions? Contact us to find out how we process complaints.

Steps in the complaint process

For certain complaints, we may follow a simplified process whereby we try to propose a means of resolving the situation. The simplified process is described below. If we are unable to resolve your complaint according to this process or if the nature or complexity of your complaint is such that the complaint does not lend itself to the simplified process, then the complaint is processed according to the following steps.

1. We acknowledge receipt of your complaint

We send you an acknowledgement of receipt in writing within 10 days of receipt of your complaint.

2. We analyze the complaint

We ensure that we understand your complaint and what you expect from us. If necessary, we contact you to request additional information.

3. We provide a written final response

We provide you with a final response in writing within 60 days. In our response, we explain how we analyzed your complaint and what led to our response and, if possible, the proposed solution to your complaint.

Extension of the period for providing our final response

Your complaint may take longer to process or be more complex than anticipated, in which case we may determine that additional time is required to analyze your complaint. The additional time may not exceed 30 days. We notify you in writing, indicating the circumstances warranting the extension.

4. Assessment of the offer and resolution of the complaint

Take time to review our response or assess our offer to resolve your complaint. If we present an offer, we give you time to assess and respond to it. The amount of time we give you should provide you with sufficient opportunity to seek the advice you need to make an informed decision. You can decide to accept or refuse the offer, or you can present a counteroffer.

Once we reach an agreement with you to resolve your complaint, we must give effect to the offer within 30 days unless we agree upon a different time period when it is in your interest to do so.

5. Examination of the complaint record by the AMF

For each complaint, we create a record in which we keep all the information or documents required to process your complaint.

You can contact us to request that the AMF examine your complaint record at any time if you are not satisfied with our response or how your complaint was processed. We are required to send your complaint record to the AMF no later than 15 days after receiving your request.

Simplified process for certain complaints

We may follow a simplified process for certain complaints. This process is for complaints we can resolve to the client’s satisfaction within 20 days.

We consider a complaint to be resolved to your satisfaction when you accept our proposed solution or when the explanations we provide are sufficient to resolve your complaint.

Under the simplified process, complaints may be referred to a client service team member and handled verbally (e.g., in a phone call).

If we cannot propose a satisfactory solution or provide explanations sufficient to resolve your complaint under this process, we will notify you in writing. Your complaint will continue to be processed, but in accordance with the steps in the complaint process described earlier.

The time we take to resolve your complaint under the simplified process does not affect our obligation to provide you with our written final response within the required time period.